The Minutes
SLE HOA BOARD MEETING
Date: October 16, 2023
Location: Tisha Dore’s Home
Board Members in Attendance: John O’Neil (President), Gus Ferguson (VP), Marilyn Rousher (Treasurer), Tisha Dore (Secretary) + Corrie Piper and Lois Tarnowski (Members at Large)
Quorum: YES
Call to Order: 7:00pm
Minutes from the last meeting: Accepted (Marilyn motioned, Tisha Dore seconded)
Treasurer’s Report:
Current in checking account: $ 49,955.69
Current in savings account: $ 115,028.87
Current in petty cash account: $ 183.24
Total in bank accounts: $ 165,167.80
Delinquent Accounts: We now have 14 outstanding (it was 17 previously), so there’s been some progress. Also, there are now two additional homeowners on approved payment plans. Liens are being placed on the remaining owners who have been unresponsive or defaulted on payment plans. Behind on your dues? Send payment ASAP or contact Marilyn Rousher, at treasurer@spiritlakeeast.org. For more on payments and donations (including mailing address + PayPal info): www.spiritlakeeast.org/payordonate
Motion to accept Treasurer Report by: Gus Ferguson
Motion Seconded by: Corrie Piper
ARC Report: There are no new builds to report. Winter will soon be here too, but if you have building plans for Spring (or any questions to prep), contact ARC Chair, Jon Dore, at arc@spiritlakeeast.org. Learn more about building in SLE and find the Architectural Form here: www.spiritlakeeast.org/building-info
Motion to accept ARC Report by: Marilyn Rousher
Motion Seconded by: Lois Tarnowski
Timber Report: Gus Ferguson reported one online submission for commercial logging from Lot #159 which is now approved. Contact Gus with timber/logging questions at: timber@spiritlakeeast.org. Also, here’s the link to the new form for commercial logging that must be filled out + submitted for approval as well as the Timber Exemption form for property taxes, filing with the county: www.spiritlakeeast.org/timber
Motion to accept Timber Report by: Lois Tarnowski Motion Seconded By: Marilyn Rousher
Roads Report: As noted previously, Roads Committee Chair, Joe Sandbank, is working to hire a replacement CDL driver. Until then, he is spread thin but getting to the roads that need work before winter as soon as he can. There were reports re: the condition of St. Joe, which was the highest priority this week. Joe has now completed (as of today 10/16) grading on St. Joe from the round-about all the way up to CDA. He did note that two sections still need some work + rock and that will be happening very shortly. He also said that if you have “no grading” signs on St. Joe, and there are potholes, they are about to be graded. This is critical to preparing for winter, and must be done, so FYI to those with signs out. In addition, vehicle maintenance + preparation for winter operations is now underway. Joe confirms we’re initially good on fuel in prep for winter as well. Joe also said that once the snow comes, the ground needs to freeze before we can safely and effectively run the plow over it. So, new homeowners especially, please be patient, plowing will start as soon as it is possible so it can be done correctly with care for protecting the roads. Also, Joe says SLOW DOWN. This protects the roads and your investment in them as well. Lastly, the homeowner from Lot 102 reported that the crown in the road that Joe is working to rebuild could potentially damage his trees near the gutter due to water from snow run-off in spring. Joe says this is unavoidable and must be dealt with by the property owner who is downhill from the road itself. This is an opportunity to once again say that now is the time to walk your property and review areas of need near the roads so you’re ready for seasonal changes. Cut branches imposing on roads ASAP. Email questions to roads@spiritlakeeast.org. For info + the roads form for reporting issues: www.spiritlakeeast.org/roads
Motion to Accept the Roads Report: Gus Ferguson
Motion Seconded By: Marilyn Rousher
Welcome Committee: Member at Large, Corrie Piper, is just taking this over, and is working to catch up on welcoming new homeowners to SLE. Contact her at welcome@spiritlakeeast.org. Newbies who have yet to register for HOA billing/mailings, please fill-out the form: www.spiritlakeeast.org/new-residents
Motion to Accept Welcome Report: Tisha Dore
Motion Seconded By: Marilyn Rousher
OLD BUSINESS
- Newsletter
o Fall edition of the quarterly newsletter is out. If you’ve given us an email address, you can find the newsletter in your email inbox (or junk mail). If you haven’t provided an email address, you will have received a hardcopy newsletter in the Nov. meeting invite mailing.
o Homeowners: To cut costs + save time, please send us an email address so that we can reduce the amount of people who need a hardcopy newsletter mailed to them. To provide your email for this (or update your email address) contact: secretary@spiritlakeeast.org.
- Street Signs
o President, John O’Neil, ordered the signs including one for Kelso & Liberty as well as two stop signs and two one-way signs. They should be done within the next two weeks. The final cost based on the originally approved estimate ($500-600) will be provided shortly.
- Purging Old Files
o Treasurer, Marilyn Rousher, will let us know if she needs help purging files dating earlier than the ones we’ll be keeping (current year + 7yrs back). Burn season starts on Oct 20th.
- Search For New Grader – The search continues. Vern Peters has a lead, will keep us posted.
Motion to Accept Old Business: Marilyn Rousher
Motion Seconded By: Lois Tarnowski
NEW BUSINESS
- Fundraising For Grader
$23,000 from sale of dump truck
$5,500 from unused shop equipment sale
$ 5,240 ($1,200/mo for July-Oct KEC shop rent + $440 for June partial rent)
$ 385 from homeowner donations
$ 34,125 TOTAL SET ASIDE FOR GRADER
- KEC Work
o Gus Ferguson reported that posts have been installed by KEC’s contractors but the chain and lock have not yet been added. He’s checking back on this to determine timing.
- Avista
o Some residents near the powerlines received notice re: work to be done soon by Avista.
o We’ve seen workers, and Lois Tarnowski says work continues, but no additional updates.
- Semi-Annual Meeting
o Meeting to be held for all SLE homeowners on Tues, Nov. 14, 2023, 6:30-8:00pm.
o Hardcopy invites were mailed to all homeowners 30 days in advance.
o If you haven’t received your invite and/or need to update your preferred mailing address, please email Tisha Dore at: secretary@spiritlakeeast.org.
- Board Elections
o There are no HOA board elections until May 2024, but nominations for the four spots that will be coming available can be submitted now through the deadline of March 31, 2023.
o Nominations may be submitted in-person at the semi-annual meeting on Nov 14th or online using the Google form here: www.spiritlakeeast.org/nominations
o Have questions about nominations? Contact Tisha Dore at secretary@spiritlakeeast.org
Motion to Accept New Business: Marilyn Rousher Motion Seconded By: Corrie Piper
- Motion to adjourn at: 7:56pm by: John O’Neil
Motion seconded by: Tisha Dore
- Meeting was adjourned at: 7:56pm
