The Minutes
SLE HOA BOARD MEETING
Date: July 10, 2023
Location: Tisha Dore’s Home
Board Members in Attendance: John O’Neil (President), Gus Ferguson (VP), Marilyn Rousher (Treasurer), Tisha Dore (Secretary), and Lois Tarnowski (Member at Large)
Quorum: YES
Call to Order: 6:30pm
Minutes from the last meeting: Accepted (Marilyn motioned, Gus seconded)
Treasurer’s Report:
Current in checking account: $ 48,645.67
Current in savings account: $ 103,467.68
Current in petty cash account: $ 201.00
Total in bank accounts: $ 152,314.35
Delinquent Accounts: We have 29 accounts that are not paid up and efforts to collect have been escalated. If you’re delinquent, send payment or contact Marilyn Rousher ASAP at treasurer@spiritlakeeast.org.
Motion to accept Treasurer & Accounts Reports by: Gus Ferguson Motion Seconded by: Tisha Dore
New Auditor: Invite with updated description and qualifications to appear in the summer newsletter and on FB this week. The new auditor would begin with the 2023 books in early Q1 2024 with the written summary due in April. Ideally, the candidate will be a SLE resident who is either a CPA (active or retired) or business owner familiar with accounting, and reviewing + analyzing books. If you're interested, please contact us with your qualifications at boardmembers@spiritlakeeast.org.
Motion to accept Auditor plans by: Lois Tarnowski Motion Seconded by: Gus Ferguson
ARC Report: Nothing to report.
Motion to accept ARC Report by: Tisha Dore Motion Seconded by: Marilyn Rousher
Timber Report: Nothing to report. However, HOA Pres., John O’Neil, brought up that there are currently a lot of dead trees in need of attention in the area. Reminder: it’s fire season, and winter will be here before we know it, so it’s a good time to clear out dead trees to keep SLE clean, safe + ensure forest areas flourish.
Motion to accept Timber Report by: Marilyn Rousher Motion Seconded By: Tisha Dore
Roads Report: Nothing to report.
Motion to Accept the Roads Report: Tisha Dore Motion Seconded By: Lois Tarnowski
OLD BUSINESS
- Search For New Grader
o Nothing to report.
- SLE Equipment Sale
o HOA shop items are on FB Marketplace (see link here to view all listings on one page). VP, Gus Ferguson, is fielding questions + meeting with interested parties by appt only. He can be contacted through the FB Marketplace posting or via email at vp@spiritlakeeast.org.
Motion to Accept Old Business: Gus Ferguson Motion Seconded By: Marilyn Rousher
NEW BUSINESS
- Fundraising For Grader
$23,000 from sale of dump truck
$ 440 prorated partial rent for June from ILB (contractor to KEC)
$ 335 from homeowner donations (THANK YOU, no amount is too small!)
$23,775 total set aside for road grader
- KEC Work
o Work continues, nothing else to report
- Intermax Work
o Nothing to report.
- Kelso & Liberty Street Sign
o SLE HOA President, John O’Neil, is working on ordering this + stop signs as well.
- Need For Additional File Storage
o Marilyn ordered the agreed-upon cabinets + bins but one cabinet was damaged on arrival. She reordered with the same result. So, Gus + Marilyn are working to make do, if possible.
- New Items Needed For Shop Entrance
o New Chain, Lock, No Trespass Sign + Posts (to install the chain) all being provided by KEC.
- Newsletter
o All articles for the summer edition have been submitted and editing is now complete.
o Lois is currently finalizing the draft for distribution later this week.
- Website
o New HOA site is now live - All development was donated free of charge, and the old site hosting subscription was set to expire anyway, so this project cost nothing extra.
o We are now in the process of migrating to a new email provider and have agreed to try Zoho, which is free. If we need more space for some accounts, the upgrade is just $1/mo.
o Zoho is also in collaboration w/ our new web host, Squarespace, which streamlines things. We’ll be testing Zoho for 30 days to see if we like the free service or want to try another.
Motion to Accept New Business: Gus Ferguson Motion Seconded By: Lois Tarnowski
- Motion to adjourn meeting at: 7:32pm by: Marilyn Rousher Motion seconded by: Gus Ferguson
- Meeting was adjourned at: 7:32pm
