Vote question for the May meeting

Hi all.

Someone has asked about the vote coming up this May. Their question is this: The CC&R’s state that to increase the dues more than the annual 3% you need 2/3 to agree to the increase. Does this mean 2/3 of the lots or 2/3 of the people in attendance at the meeting.

The answer is this: Once a quorum is obtained (45 % of lot owners present or by proxy) then a 2/3 majority of those will carry the vote. What this means at the meeting is that we must have 130 lots accounted for by being present or by proxy to obtain a quorum. If we do that then we need 86 yes votes (2/3) to carry the vote to gain the dues increase. If we do not make the quorum then its all a moot point as no vote can be taken at all.  I hope this helps everyone understand the process.

Mike Cover

Posted in News

Mandatory Resignation

Hi all.

It is with deep regret that I must inform all of you that I am mandated to remove myself from the association board. I was informed by Melony from North Idaho Accounting yesterday that I am in violation of the CC&R’s by being on the board and having my home for sale. I was not aware of this section (Art III, Sect I) of the CC&R’s and I only recently put my house on the market. Melony informed me that several people from the association have brought this up to her and they were very upset at the fact that I was still on the board. It would have been more appropriate for these people to come to me or the board to address this issue instead of hearing it from Melony. I am very sorry that I am obligated to resign as this was not my plan or intention. I will remain on the road committee until I can find a replacement. Since Jeremy Skinner is the vice president he will be taking over the role of president until a new president can be voted in.

Please accept my apology for this and again it was not my intention resign.
MIke Cover
Posted in News

Upcoming Meeting and Vote

Hello everyone.

Our semi-annual meeting is coming up May 9th, 2017. It will be held at the Timberlake High School at 6:30 pm. We have sent out a letter regarding a proposal to raise the association dues an additional $200. We have listed all the reasons for this increase in the letter and we have included a proxy vote slip in each letter. I am putting the letter and proxy vote slip here on the website as well as the nextdoor website just in case some of you didn’t get the mailing. I know we have a lot of new people moving into our neighborhood and we just wanted to be sure everyone who can vote knows about the issue and has access to the proxy and all the information. Thanks and please remember to be at the meeting or send you proxy vote to someone on the board or to someone who will be at the meeting to vote in your place.

Proposal to increase association dues

This past year we have made significant road improvements to our community. We are now able to produce our own gravel to put back on the roads so that we can better maintain them. We no longer have to spend our money on outside material for the roads. The roads this past year have been better than most of us can remember. The board and road committee have made a commitment to continue to make improvements and maintain the roads at an even higher level than before. We have a plan to continue to improve the roads including a dust control plan for the entire 29 miles of our roads. To do this our current road budget is insufficient to say the least.

I am asking for an additional $200 per year per lot. This increase comes out to $00.55 a day, $16 a month. Combined with our current $203 dues the total is $403 which works out to $34 a month.

Of this additional $200 we will put $100 into a fund specifically for equipment purchases/repair and would not be used for any other purpose. The other $100 would go into the road budget.

We are asking for the dues to be billed quarterly, January, April, July and October. This would make the quarterly payment just over $100 per lot per quarter.

For those of you who may not understand exactly why we need this increase I have listed an accounting of known repairs we will have to have done and equipment we will have to purchase this year alone. Along with this are the unknowns that can wipe the budget out in an instant such as a very heavy snow year.

1          Known repairs for our current equipment

  1. Grader – $4,903
  2. Yellow truck $2,800
  3. Green truck $3,500

Total minimum repairs expected this year      $11,200

2          New front loader                           $18,000 – 25,000. This will be taken out of our savings account.

Our front loader is pre-1970, has no brakes and they cannot be repaired. This loader will not last through this summer. We are currently looking for a replacement.

3          Continued road improvements that we can accomplish with the increase are:

A         Rock culverts for drainage

B          Add additional gravel to road base to improve roads

C          Additional grading (more often) for better roads

D         Removal of material alongside the roadway. This will be reused and eventually put back on the roads. This will help drainage as well.

E          Dust control for the entire road system

With a road budget of $29,000 minus known repairs, that leaves us $17,797 to finish out the year. With the heavy winter this year we have already spent $5,338 on snow removal and sanding as of 2-28-17. Recent unscheduled repairs have cost us $2,000. That leaves us $10,459 for the remainder of the year. This will barely cover basic/minimal road maintenance for the rest of the year.

What do we get for this extra $200 a year?

  • Increased property values
  • Less wear and tear on our personal vehicles
  • Less dust in the air which helps to keep the roadway surface in place and much better air quality for everyone.
  • Better enjoyment of our community.
  • Better and easier resale of your home if you decide to sell.
  • No longer be embarrassed by our roads.

 

If we don’t get the increase in funds our budget will only allow for minimal road maintenance such as we have had in the past. If our equipment is not fixed or replaced then we will not be able to maintain our roads at all. This is a simple fact. 

The roads are better now than anyone can remember and we would like to keep them this way and make them even better. With this increase (still much less than what other comparable homeowner’s associations charge) we can make our community a much better place to live and roads we are not ashamed of.

Please attend our May meeting to take a vote on this matter. If you can’t attend please send your proxy form to someone who will be there or someone on the board. We must have a quorum on this issue to get a formal vote. Whether or not you want the increase or not, please attend the meeting in person or by proxy. Without your involvement we can do nothing.

We have sent a proxy form along with this letter. If you wish to send the form to a board member simply fill it out and sign it and then email it to:

Or

  • Send it to SLEHA, PO Box 217, Spirit Lake, ID 83869

Or

  • Fill it out and sign it and give to someone attending the meeting.

Thank you from your association board and road committee

ASSIGNMENT OF PROXY

MAY 9th, 2017 MEETING/VOTE

ARTICLE II., Paragraph 6, of the Spirit Lake East Homeowner’s Association By-Laws state: “Any membership may be represented and voted by the owner or by a proxy given by the owner to some person other than the owning member. All proxies shall be in writing , shall define the tract or land portion to be represented by the proxy holder, shall refer only to a particular meeting, shall be dated no longer than three months before the meeting and shall be available and presented at the meeting where exercised.”

For the purpose of any Association business wherin a member vote is required

I, _________________________________, being the owner of record of

(PRINT YOUR NAME)

Tract number____________, Spirit Lake East development, do hereby execute and deliver an assignment of proxy to ______________________________

(PERSON VOTING IN YOUR PLACE)

For the following:

  • Proxy to be executed for any voting that may be required at the semi-annual meeting to be held on or about May 9th, 2017. _________________(initials)

The assignment of this proxy is for the meeting to be held on or about May 9th, 2017

Signature _____________________________________  Date_________

Witness signature______________________________     Date_________

Posted in News

Clarification of May’s Meeting

Hi all.  I have received many questions regarding the May meeting and I follow the nextdoor website as well and there seems to be some confusion about the upcoming meeting. So let me try to clarify so there are no misunderstandings.

First and foremost the May meeting is a vote on increasing the dues. This is the only significant order of business for the meeting other than the normal formalities of each meeting.

Second, you only need the proxy vote form if you are not attending or can’t attend the May meeting. The proxy system is set up in the CC&R’s and we don’t have any control on how this form is set up. Some confusion has come up because at the last November meeting we did a mail vote which allowed us to make the form a simple yes or no vote check box.  The problem with the mail vote is that is requires a 75 % return to make the vote valid, which we did not come close to. The proxy vote however, does not allow us to use the yes/no straight up vote. Here is how the proxy vote form works. If you are attending the meeting you do not need the form at all. We will have voting slips at the meeting for you to vote yes or no. If you CAN NOT OR ARE NOT going to attend the meeting then you need to give the proxy vote form, filled out, to someone who is going to the meeting. You should give the proxy vote to someone you know is going to vote the way you wish to. For example if you want to vote yes you can send the proxy vote to the board as we will be voting yes so your proxy will be counted as a yes vote. If you want to vote no on increasing the dues then you need to give the proxy vote to someone attending the meeting that will vote no for you. There haven’t been any proxy votes or votes at all in the last 8 years or so, so this may seem confusing and I apologize for that but are hands are tied by the CC&R’s on this form.

So, if you ARE going to the meeting you do NOT need the proxy form.

If you ARE NOT attending the meeting you need to fill out the form and give it to someone who is attending and they will vote for you.

Send the proxy form to the SLEHA BOARD and it will be counted as a yes vote.

Third. To obtain a quorum for this vote to be valid we need at least 45% ( 130 ) of all property owners to be present of accounted for by proxy vote. If someone owns more than one parcel then that person(s) can vote once for each parcel owned. If we get the 130 persons for the quorum then we must have a 2/3 majority to pass the assessment. That works out to at least 86 yes votes to pass.

I hope this clears up some of the confusion and again I am sorry for that but with the proxy vote our hands are tied to make it simpler. Thanks for understanding.

Mike Cover

President

Posted in News

Upcoming meeting and vote

Hello everyone.

Our semi-annual meeting is coming up May 9th, 2017. It will be held at the Timberlake High School at 6:30 pm. We have sent out a letter regarding a proposal to raise the association dues an additional $200. We have listed all the reasons for this increase in the letter and we have included a proxy vote slip in each letter. I am putting the letter and proxy vote slip here on the website as well as the nextdoor website just in case some of you didn’t get the mailing. I know we have a lot of new people moving into our neighborhood and we just wanted to be sure everyone who can vote knows about the issue and has access to the proxy and all the information. Thanks and please remember to be at the meeting or send you proxy vote to someone on the board or to someone who will be at the meeting to vote in your place.

Proposal to increase association dues

This past year we have made significant road improvements to our community. We are now able to produce our own gravel to put back on the roads so that we can better maintain them. We no longer have to spend our money on outside material for the roads. The roads this past year have been better than most of us can remember. The board and road committee have made a commitment to continue to make improvements and maintain the roads at an even higher level than before. We have a plan to continue to improve the roads including a dust control plan for the entire 29 miles of our roads. To do this our current road budget is insufficient to say the least.

I am asking for an additional $200 per year per lot. This increase comes out to $00.55 a day, $16 a month. Combined with our current $203 dues the total is $403 which works out to $34 a month.

Of this additional $200 we will put $100 into a fund specifically for equipment purchases/repair and would not be used for any other purpose. The other $100 would go into the road budget.

We are asking for the dues to be billed quarterly, January, April, July and October. This would make the quarterly payment just over $100 per lot per quarter.

For those of you who may not understand exactly why we need this increase I have listed an accounting of known repairs we will have to have done and equipment we will have to purchase this year alone. Along with this are the unknowns that can wipe the budget out in an instant such as a very heavy snow year.

1          Known repairs for our current equipment

  1. Grader – $4,903
  2. Yellow truck $2,800
  3. Green truck $3,500

Total minimum repairs expected this year      $11,200

2          New front loader                           $18,000 – 25,000. This will be taken out of our savings account.

Our front loader is pre-1970, has no brakes and they cannot be repaired. This loader will not last through this summer. We are currently looking for a replacement.

3          Continued road improvements that we can accomplish with the increase are:

A         Rock culverts for drainage

B          Add additional gravel to road base to improve roads

C          Additional grading (more often) for better roads

D         Removal of material alongside the roadway. This will be reused and eventually put back on the roads. This will help drainage as well.

E          Dust control for the entire road system

With a road budget of $29,000 minus known repairs, that leaves us $17,797 to finish out the year. With the heavy winter this year we have already spent $5,338 on snow removal and sanding as of 2-28-17. Recent unscheduled repairs have cost us $2,000. That leaves us $10,459 for the remainder of the year. This will barely cover basic/minimal road maintenance for the rest of the year.

 

What do we get for this extra $200 a year?

  • Increased property values
  • Less wear and tear on our personal vehicles
  • Less dust in the air which helps to keep the roadway surface in place and much better air quality for everyone.
  • Better enjoyment of our community.
  • Better and easier resale of your home if you decide to sell.
  • No longer be embarrassed by our roads.

 

If we don’t get the increase in funds our budget will only allow for minimal road maintenance such as we have had in the past. If our equipment is not fixed or replaced then we will not be able to maintain our roads at all. This is a simple fact. 

The roads are better now than anyone can remember and we would like to keep them this way and make them even better. With this increase (still much less than what other comparable homeowner’s associations charge) we can make our community a much better place to live and roads we are not ashamed of.

Please attend our May meeting to take a vote on this matter. If you can’t attend please send your proxy form to someone who will be there or someone on the board. We must have a quorum on this issue to get a formal vote. Whether or not you want the increase or not, please attend the meeting in person or by proxy. Without your involvement we can do nothing.

We have sent a proxy form along with this letter. If you wish to send the form to a board member simply fill it out and sign it and then email it to:

Or

  • Send it to SLEHA, PO Box 217, Spirit Lake, ID 83869

Or

  • Fill it out and sign it and give to someone attending the meeting.

 

Thank you from your association board and road committee

 

 

ASSIGNMENT OF PROXY

MAY 9th, 2017 MEETING/VOTE

 

ARTICLE II., Paragraph 6, of the Spirit Lake East Homeowner’s Association By-Laws state: “Any membership may be represented and voted by the owner or by a proxy given by the owner to some person other than the owning member. All proxies shall be in writing , shall define the tract or land portion to be represented by the proxy holder, shall refer only to a particular meeting, shall be dated no longer than three months before the meeting and shall be available and presented at the meeting where exercised.”

For the purpose of any Association business wherin a member vote is required

I, _________________________________, being the owner of record of

(PRINT YOUR NAME)

Tract number____________, Spirit Lake East development, do hereby execute and deliver an assignment of proxy to ______________________________

(PERSON VOTING IN YOUR PLACE)

For the following:

  • Proxy to be executed for any voting that may be required at the semi-annual meeting to be held on or about May 9th, 2017. _________________(initials)

The assignment of this proxy is for the meeting to be held on or about May 9th, 2017

Signature _____________________________________  Date_________

Witness signature______________________________     Date_________

Posted in News

Our grader is fixed but our front loader is down

Hi all, if you haven’t noticed we are starting to do some grading now that our grader is fixed. Our cost to get it running again was over $1600.oo. This morning our front loader stopped working and we are attempting to get it up and running but they no longer make parts for the Scoop Mobile so it is questionable if we can fix it or not. We were able to get some of the worst spots done on the roads before the front loader went down but there is still much to do. Without a front loader we are not able to put new material down on the roads and we are only able to grade the existing materiel which in some areas is not yet something we can do. We don’t want to trade a pot hole for a mud bath. Please bear with us as we attempt to get the roads back up to a good condition. Thanks

Mike Cover

Road committee

Posted in News

Our treasurer is leaving

Hello again. It is will great sadness that I must tell everyone that our treasurer, Laura Spencer, will soon be leaving the board to move to Boise. She will be with us only for a few more short weeks. That leaves us without a treasurer for the board.

I am asking for any volunteers to fill this position while Laura is still here to give training to the new person.  All of our current board members have at least one if not two positions that they are already filling. This is a vital role to the board and the association and we need to find someone to fill the position. Please consider helping out your association by volunteering. Any one who is interested can email me at cover120493@aol.com for more information. Please help.

 

Mike Cover

President

Posted in News