We, the Board, are in the process of setting up the ability to make a donation or payment on our website through PayPal. It will be at least another week or so before that is set up so for now, donations can be sent by check to our PO Box.
PO Box 217
Spirit Lake, ID 83869
There will be a tally of donations added to the website and the Treasurer will publish a quarterly report showing how the money is being used. This will allow for full transparency to the community.
Per our Accountant, donations to the HOA are NOT tax deductible. You will receive a receipt for any donation made, though.
At the semi-annual board meeting May 8, 2018 the question came up as to whether it was legitimate for the board to spend more than $5,000 on equipment without a legal vote of the members of the association. This was prompted by one of the provisions in the By-Laws under Article V- Corporate Powers. During 2017 a road maintenance vehicle was purchased by the board for $17,400, so this was a valid question, although presented in such a way as to disrupt the proceedings of the meeting. Being the auditor, I had just verified to the members present that all expenses were examined and found to be legitimate with receipts and authorizations from Board members or the road committee chair. My reference to the CC&Rs didn’t satisfy the questioner.
One must look at both the By-Laws and CC&Rs together to gain an understanding of this apparent discrepancy. The By-Laws read “should any variance exist between the By-Laws and the covenants recorded, the covenants shall take precedence”. And also “the board shall exercise all the powers of the association”
In the CC&Rs in Article II Section 3 it reads,
“the board shall have the power and obligation to take all steps necessary to provide for the public health, welfare and safety of its members”.
My understanding therefore, is that the board acted within its powers and obligations to purchase the vehicle to keep the roads open and safe for all during 2017.
With the meager association dues that we pay that make it unaffordable to buy even used vehicles other than at auction, the board did what was reasonable and necessary. There was a need for this vehicle! Perhaps back in 1978 when the By-Laws were adopted, a useful road vehicle could be had for $5,000.?
The two documents – the By-Laws and CC&Rs – were put in place to allow the Board to accomplish the business of the members. They were not put in place to tie the hands of those who voluntarily work for YOU without pay. All those who volunteer deserve thanks and encouragement for keeping Spirit Lake East an awesome place to live together peacefully.
The full Auditor Report for 2017 is available in the Reports section of this website for anyone who would like to review it.
Trudy Shrigley, Auditor
This is a reminder of the Open House Saturday, May 5th from Noon to 2:00 PM at the Road Committee Shop on Kelso Drive. The address is 34378 N. Kelso Drive.
The purpose of this “open house” will be to allow members to see the shop and to ask questions of the Board prior to the meeting.
It seems some residents have not received a paper ballot. If you have not received or lost or misplaced your ballot please email firstname.lastname@example.org of call the HOA at 208-610-7096 for a new ballot.
Remember the meeting is May 8th at 6:30 pm at Timberlake High School. You can vote at the meeting or before.
The 2018 statements will be sent out this week. If you are interested in receiving your statement by email, please send an email to SLEHOATreasurer@gmail.com.
Also, if you did not receive the November mailing, please contact us as soon as possible with your current mailing address either via email or call 208-610-7096.
If you have not yet made your payment, please contact us to make payment arrangements to avoid interest charges. 208-610-7096 or email SLEHOATreasurer@gmail.com