November HOA Meeting

October 1, 2018

RE: HOA November Meeting

To all SLE Homeowners:

The fall meeting will be held on Wednesday, November 14th at 6:00PM at the Timberlake High School.  The following is the agenda for the meeting:

Committee Reports

Old Business

New Business

We have requested a podium for members to stand at while speaking in an effort to ensure everyone attending the meeting can hear what is being said.  We will place a sign-up sheet for anyone requesting to address the board.  Questions and comments will be limited to two minutes to allow everyone who wants to speak a chance to be heard within the time frame of our meeting.  We respectfully request that all members maintain a polite and professional demeanor to facilitate a productive meeting.

We look forward to seeing you at the meeting.

Sincerely,

Spirit Lake East Board of Directors

 

 

From the HOA President

 

From Bruce Flaws, SLE-HOA President:

The Spirit Lake East Homeowner’s Association has recently undergone some personnel changes.  Jeremy Skinner, formerly President, has stepped back from that position but will remain as a Member-At-Large.  Hank Hankins, Member-At–Large, has resigned from the Board.  I would like to thank both of them for their service to us.  As former Vice President, I assumed the President’s role with Jeremy’s change of status.  Adam Lambert has assumed the role of Vice President, and I thank him for stepping up with little notice.  This means that we currently have an opening for a Member-At-Large.  Also, as Hank was serving as Architectural Committee Chairperson, we also have an opening for that (a non-Board position) as well.  If you are interested in serving our community, please contact us through the SLE HOA web page contact feature.

As President, I would like to cover some issues prior to the semi-annual meeting to be held on November 14 at 6:00 pm at the Spirit Lake High School.

My focus as President will be to protect the property values of every member’s investment here.  As such, our Codes, Covenants, and Restrictions and By-Laws serve as a set of behavioral expectations for us all.  By adhering to these as much as possible, we will retain the quality of life and property values we sought when deciding to move here.

Shooting Complaints

Recently, we have received many complaints about shooting within SLE.  Further investigation has shown that these incidents were occurring outside our borders either in the Little Fawn subdivision, or across SR 54 on State lands.  However, sporadic gunfire may be heard almost daily somewhere within our boundaries.  There may be extenuating circumstances for which some shooting would be justified.  Predator control (coyotes in particular), rodent control, self-protection, and checking a rifle’s zero with a few shots prior to a hunting trip are a few that come to mind.  For extended target practice, we recommend a trip to the excellent range at Farragut State Park, where the cost is low, the ranges well-maintained, and the staff friendly.  There are also State Lands on which such activities are permitted.  Many of you are aware of the killing of a resident’s family dog in their driveway by a “drive by” killer.  Such an act is repulsive and potentially gives all residents and gun owners a black eye, as no one knows exactly who did this.

I am committed to following up on all complaints of any nature, and using our Codes, Covenants, and Restrictions and By-Laws where necessary to address them.

Logging

All planned logging operations must be submitted not only to the Timber Committee Chair for review, but receive a permit from Kootenai County as well.  This way, we can be assured that the rustic and rural nature of our area is maintained.  Contact information for the Timber Committee is elsewhere on this site. Timber Committee

Additional Resources:

Kootenai County Timber Exemption

Kootenai County Burn Permit

Construction Plan Reviews-Architectural Committee

There have been many new construction starts this year in SLE.  Some of these construction plans were dutifully submitted to the Architectural Committee for review, and some were not.  In order to assure all of us living here that the planned homes and other structures meet our guidelines (which are very accommodating), it is required that plans be submitted for review.  Contact information for this committee is also found here on these pages.  Architecture Committee

Roadside Tree and Brush Encroachment

To allow us to plow the roads to their full width each winter, we ask that you survey the roadsides adjacent to your property and cut back any leaning trees.  Any trees that would easily be bent by snow load into the travel way should be removed.

To avoid damage to the lights, mirrors, and glass on our trucks and grader, we will not be plowing to full width whenever such obstacles are encountered.  This means a narrower roadway as snow piles up, but saves us needed dollars for fuel and wages, rather than avoidable repairs.

Recently, some owners have cut brush and small trees and left them lying on the roadside.  This is unacceptable, as it makes plowing and grading difficult to the full width of the road.  No one else is coming to clean up after you, so please remove what you cut to a safe place for burning or other disposal.

Donation Monies Update:

Thank you to all residents who donated to the HOA above and beyond their annual dues amount.

Donations Received for Road Expenses YTD:  $3,310.00

Expenses spent on upgrading the equipment or shop since the May Meeting:

$251.68 Purchase of fire extinguishers

$500.00 Purchase of new loader bucket

$173.72 Steel to repair sander box

$ 97.62 Steel to retrofit new bucket

$385.00 Labor to retrofit new bucket

Total= $1408.02

Remaining amount left in donated funds $1,901.98

Proposed expense for paving the grader stall: $4,200.00

We propose to wait until Spring to see how our finances work out before planning the shop floor paving project.

I plan to post more updates and information here in the future and welcome your suggestions and comments as they pertain to the health and well being of our Association.  We are blessed to have found such a great location to live, and together we can keep it that way.

Bruce Flaws

Donations to the HOA

Hi All,

We, the Board, are in the process of setting up the ability to make a donation or payment on our website through PayPal. It will be at least another week or so before that is set up so for now, donations can be sent by check to our PO Box.

PO Box 217
Spirit Lake, ID 83869

There will be a tally of donations added to the website and the Treasurer will publish a quarterly report showing how the money is being used. This will allow for full transparency to the community.

Per our Accountant, donations to the HOA are NOT tax deductible. You will receive a receipt for any donation made, though.

Thank you,

The Board

Regarding the HOA Spending Rules

At the semi-annual board meeting May 8, 2018 the question came up as to whether it was legitimate for the board to spend more than $5,000 on equipment without a legal vote of the members of the association. This was prompted by one of the provisions in the By-Laws under Article V- Corporate Powers. During 2017 a road maintenance vehicle was purchased by the board for $17,400, so this was a valid question, although presented in such a way as to disrupt the proceedings of the meeting. Being the auditor, I had just verified to the members present that all expenses were examined and found to be legitimate with receipts and authorizations from Board members or the road committee chair. My reference to the CC&Rs didn’t satisfy the questioner.

One must look at both the By-Laws and CC&Rs together to gain an understanding of this apparent discrepancy. The By-Laws read “should any variance exist between the By-Laws and the covenants recorded, the covenants shall take precedence”. And also “the board shall exercise all the powers of the association”

In the CC&Rs in Article II Section 3 it reads,

“the board shall have the power and obligation to take all steps necessary to provide for the public health, welfare and safety of its members”.

My understanding therefore, is that the board acted within its powers and obligations to purchase the vehicle to keep the roads open and safe for all during 2017.

With the meager association dues that we pay that make it unaffordable to buy even used vehicles other than at auction, the board did what was reasonable and necessary. There was a need for this vehicle! Perhaps back in 1978 when the By-Laws were adopted, a useful road vehicle could be had for $5,000.?

The two documents – the By-Laws and CC&Rs – were put in place to allow the Board to accomplish the business of the members. They were not put in place to tie the hands of those who voluntarily work for YOU without pay. All those who volunteer deserve thanks and encouragement for keeping Spirit Lake East an awesome place to live together peacefully.

The full Auditor Report for 2017 is available in the Reports section of this website for anyone who would like to review it.

Thank you,

Trudy Shrigley, Auditor

Open House

This is a reminder of the Open House  Saturday, May 5th from Noon to 2:00 PM at the Road Committee Shop on Kelso Drive. The address is 34378 N. Kelso Drive.

The purpose of this “open house” will be to allow members to see the shop and to ask questions of the Board prior to the meeting.

The Upcoming SLE HOA Election

Hi All,

It seems some residents have not received a paper ballot. If you have not received or lost or misplaced your ballot please email elections@spiritlakeeast.org of call the HOA at 208-610-7096 for a new ballot.

Remember the meeting is May 8th at 6:30 pm at Timberlake High School. You can vote at the meeting or before.

Thank you,

HOA Board

Your HOA Fee Statement

The 2018 statements will be sent out this week. If you are interested in receiving your statement by email, please send an email to SLEHOATreasurer@gmail.com.

Also, if you did not receive the November mailing, please contact us as soon as possible with your current mailing address either via email or call 208-610-7096.