Our semi-annual meeting is coming up May 9th, 2017. It will be held at the Timberlake High School at 6:30 pm. We have sent out a letter regarding a proposal to raise the association dues an additional $200. We have listed all the reasons for this increase in the letter and we have included a proxy vote slip in each letter. I am putting the letter and proxy vote slip here on the website as well as the nextdoor website just in case some of you didn’t get the mailing. I know we have a lot of new people moving into our neighborhood and we just wanted to be sure everyone who can vote knows about the issue and has access to the proxy and all the information. Thanks and please remember to be at the meeting or send you proxy vote to someone on the board or to someone who will be at the meeting to vote in your place.
Proposal to increase association dues
This past year we have made significant road improvements to our community. We are now able to produce our own gravel to put back on the roads so that we can better maintain them. We no longer have to spend our money on outside material for the roads. The roads this past year have been better than most of us can remember. The board and road committee have made a commitment to continue to make improvements and maintain the roads at an even higher level than before. We have a plan to continue to improve the roads including a dust control plan for the entire 29 miles of our roads. To do this our current road budget is insufficient to say the least.
I am asking for an additional $200 per year per lot. This increase comes out to $00.55 a day, $16 a month. Combined with our current $203 dues the total is $403 which works out to $34 a month.
Of this additional $200 we will put $100 into a fund specifically for equipment purchases/repair and would not be used for any other purpose. The other $100 would go into the road budget.
We are asking for the dues to be billed quarterly, January, April, July and October. This would make the quarterly payment just over $100 per lot per quarter.
For those of you who may not understand exactly why we need this increase I have listed an accounting of known repairs we will have to have done and equipment we will have to purchase this year alone. Along with this are the unknowns that can wipe the budget out in an instant such as a very heavy snow year.
1 Known repairs for our current equipment
- Grader – $4,903
- Yellow truck $2,800
- Green truck $3,500
Total minimum repairs expected this year $11,200
2 New front loader $18,000 – 25,000. This will be taken out of our savings account.
Our front loader is pre-1970, has no brakes and they cannot be repaired. This loader will not last through this summer. We are currently looking for a replacement.
3 Continued road improvements that we can accomplish with the increase are:
A Rock culverts for drainage
B Add additional gravel to road base to improve roads
C Additional grading (more often) for better roads
D Removal of material alongside the roadway. This will be reused and eventually put back on the roads. This will help drainage as well.
E Dust control for the entire road system
With a road budget of $29,000 minus known repairs, that leaves us $17,797 to finish out the year. With the heavy winter this year we have already spent $5,338 on snow removal and sanding as of 2-28-17. Recent unscheduled repairs have cost us $2,000. That leaves us $10,459 for the remainder of the year. This will barely cover basic/minimal road maintenance for the rest of the year.
What do we get for this extra $200 a year?
- Increased property values
- Less wear and tear on our personal vehicles
- Less dust in the air which helps to keep the roadway surface in place and much better air quality for everyone.
- Better enjoyment of our community.
- Better and easier resale of your home if you decide to sell.
- No longer be embarrassed by our roads.
If we don’t get the increase in funds our budget will only allow for minimal road maintenance such as we have had in the past. If our equipment is not fixed or replaced then we will not be able to maintain our roads at all. This is a simple fact.
The roads are better now than anyone can remember and we would like to keep them this way and make them even better. With this increase (still much less than what other comparable homeowner’s associations charge) we can make our community a much better place to live and roads we are not ashamed of.
Please attend our May meeting to take a vote on this matter. If you can’t attend please send your proxy form to someone who will be there or someone on the board. We must have a quorum on this issue to get a formal vote. Whether or not you want the increase or not, please attend the meeting in person or by proxy. Without your involvement we can do nothing.
We have sent a proxy form along with this letter. If you wish to send the form to a board member simply fill it out and sign it and then email it to:
- Send it to SLEHA, PO Box 217, Spirit Lake, ID 83869
- Fill it out and sign it and give to someone attending the meeting.
Thank you from your association board and road committee
ASSIGNMENT OF PROXY
MAY 9th, 2017 MEETING/VOTE
ARTICLE II., Paragraph 6, of the Spirit Lake East Homeowner’s Association By-Laws state: “Any membership may be represented and voted by the owner or by a proxy given by the owner to some person other than the owning member. All proxies shall be in writing , shall define the tract or land portion to be represented by the proxy holder, shall refer only to a particular meeting, shall be dated no longer than three months before the meeting and shall be available and presented at the meeting where exercised.”
For the purpose of any Association business wherin a member vote is required
I, _________________________________, being the owner of record of
(PRINT YOUR NAME)
Tract number____________, Spirit Lake East development, do hereby execute and deliver an assignment of proxy to ______________________________
(PERSON VOTING IN YOUR PLACE)
For the following:
- Proxy to be executed for any voting that may be required at the semi-annual meeting to be held on or about May 9th, 2017. _________________(initials)
The assignment of this proxy is for the meeting to be held on or about May 9th, 2017
Signature _____________________________________ Date_________
Witness signature______________________________ Date_________